Events Assistant

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Job Description

We are working with a top tier law firm who are seeking an events assistant to provide general day-to-day administrative support to the senior events manager and the events manager. You will be required to create and managing event collateral, maintaining invitation lists, and collating event RSVPs, providing meet & greet services, and managing registration desks on site at events. This role is perfect for someone of graduate calibre or anyone who has been in a similar role, the firm will consider someone who has worked in FOH who has experience with corporate events of any kind.

Other duties will include:

  • Responding to general event queries and requests. Managing, and keeping up to date, the events inbox and calendar. Independently arranging small in-house events e.g., seminars, dinners, webinars etc. Liaising with fee earners throughout the event planning process in relation to decisions and approval, and to ensure that they are kept up to date with progress and fully briefed ahead of the events. Liaising with venues and other event suppliers. Producing event materials including seminar handouts, signage, name badges, etc using the design package, InDesign. Helping to maintain client information using our CRM system, InterAction and managing the post-mailing process (undeliverable etc); Adding relevant activities to InterAction regarding attendees, no-shows etc and regularly archiving event lists. Ensuring the firm intranet and website are up to date with information relating to upcoming events.



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