A leading law firm is seeking a proactive and highly capable Executive Assistant to support a small group of partners within a fast‑paced and demanding Banking & Finance environment. This is a high‑profile role requiring exceptional organisation, sound judgement and the confidence to work closely with senior stakeholders while delivering a first‑class client service.
This opportunity would suit an experienced Executive Assistant who thrives under pressure, enjoys variety, and can adapt seamlessly to different working styles. You will play a pivotal role in supporting partners to operate at their best, taking ownership of complex administrative, financial and operational responsibilities.
Key responsibilities
Act as a professional, client‑focused ambassador for partners, both internally and externally.
Take full ownership of partner diaries, proactively managing meetings, appointments and logistics to ensure schedules run smoothly.
Anticipate and resolve diary conflicts, prioritising effectively in a fast‑moving environment.
Manage partner inboxes where agreed, drafting responses, escalating urgent matters and coordinating with fee earners and secretarial colleagues.
Coordinate complex billing and compliance processes, demonstrating strong commercial and financial awareness.
Organise WIP reviews, billing meetings and liaise with finance teams to ensure deadlines are met.
Take responsibility for matter management, including chasing unpaid bills where required.
Build trusted, effective working relationships with partners, arranging regular catch‑ups to align on priorities and workloads.
Introduce best practice processes to improve efficiency and partner effectiveness.
Attend meetings, take minutes and follow up actions to completion.
Work closely with Marketing and Business Development to coordinate events, seminars and conferences.
Arrange domestic and international travel, managing all details end‑to‑end and accommodating individual preferences.
Develop a strong understanding of the partners’ practice areas, clients and strategic goals.
The environment
You will work in a collaborative and positive environment where high standards go hand in hand with flexibility and enjoyment. The firm supports hybrid working and offers a culture where teamwork, trust and development are genuinely valued.
Skills and experience required
Outstanding written and verbal communication skills.
Strong organisational and prioritisation abilities with excellent attention to detail.
A proactive, calm and efficient approach under pressure.
Confidence in interacting with senior stakeholders and clients.
Advanced MS Office skills, particularly Word, Excel and PowerPoint.
Flexibility around working hours and responsibilities.
This is an excellent opportunity for an experienced Executive Assistant looking to make a real impact within a respected and forward‑thinking law firm.
