Practice Assistant – Residential and Secured Lending

Practice Assistant – Residential and Secured Lending
Salary: £32,000 – £45,000 | Location: London | Hours: Full-time, Monday to Friday, 9.30am – 5.30pm | Permanent

About the Role

A top-tier City law firm is seeking a Practice Assistant to join its Residential and Secured Lending team. This is an excellent opportunity for a junior to mid-level Practice Assistant looking to take the next step in their career, working within one of the largest and most experienced residential property teams in the sector, recognised as top-tier in the Legal 500 and Chambers High Net Worth guides.

The successful Practice Assistant will provide proactive support to a team of around 17 partners, associates and trainees, working closely with Fee Earners to deliver an excellent standard of client service across a varied and high-quality caseload.

Key Responsibilities of the Practice Assistant

Organisational Support
– Proactive diary management and awareness of Fee Earners’ workloads, planning ahead with minimal supervision
– Processing relevant applications, forms and searches with minimal supervision
– Maintaining a strong working knowledge of departmental systems and processes

Client Relationship and Business Development
– Providing excellent service to internal and external clients in a timely, professional manner
– Acting as first point of contact for Fee Earners
– Assisting with the delivery of marketing communications and recording business development meetings via the CRM system
– Upholding client confidentiality at all times

Document Production
– Producing high-quality typed work in accordance with house style, at speed and with accuracy
– Making effective use of the Document Management System
– Creating new documents from firm templates using CRM contact data where appropriate
– Proof-reading all documents for spelling, grammar and sense

File Management
– Maintaining regular file management with Fee Earners, ensuring files are kept up to date, closed and archived as appropriate
– Keeping accurate records of files sent to off-site storage

Financial Risk Management
– Preparing bills as required by Fee Earners
– Preparing AML documentation and obtaining relevant client documentation in a timely manner
– Carrying out conflict searches and correctly identifying work type

What We’re Looking For

– Previous secretarial experience within a law firm is essential
– Experience within Residential and Secured Lending would be helpful, though not essential
– Strong IT skills across the Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
– Excellent timekeeping, organisation and the ability to prioritise effectively
– A positive, flexible and team-oriented approach, willing to support colleagues during busy periods
– GCSE (or equivalent) grade C/level 4 in Mathematics and English essential

Additional Information

This role offers a genuine opportunity for a Practice Assistant to progress within a supportive, collaborative and highly regarded team. The firm operates an agile working framework, with a minimum expectation of 40% of working hours spent in the office. Please note that all successful candidates will be required to undergo a pre-employment screening, including a criminal history background and credit check.

If you are a junior to mid-level Practice Assistant looking to take the next step in your career within a top-tier City law firm, we would love to hear from you. Apply for this Practice Assistant role today.